HOW ZEF WORKS

People intelligence — what is happening, why, and where you are heading

The ZEF platform combines the perspectives of customers and employees with your business data and produces proactive insights and action plans that management can act on immediately. Not just data.

ZEF product overview
STAGE 1 — PAST

A comprehensive picture of your business — numbers and people intelligence side by side

Business data tells you what happened. But it shows only half the picture. The other half lives in the thoughts of your customers and employees. Without it, every decision is based on incomplete information.

AI interview reveals root causes

Traditional surveys ask fixed questions and collect fixed answers. ZEF's AI interview adapts: follow-up questions sharpen based on what the respondent says. The result is not just averages but an understanding of where they come from.

Natural conversational flow — no rigid multiple-choice
Follow-up questions adapt based on each response
Themes and root causes extracted automatically
40% higher response rate compared to traditional surveys
AI interview reveals root causes

Connect feedback signals

ZEF collects feedback signals from the customer and employee journey into a single view. Collect feedback from recruitment to exit and from marketing and sales to churn prevention. Connect surveys, support requests and CRM data to your business intelligence — and make better decisions at the right time.

Surveys by email, SMS, embedded on websites and in-app
CRM sync (Salesforce, HubSpot, Pipedrive)
Review aggregation (Google, Trustpilot, G2)
Support ticket analysis (Zendesk, Intercom)
Connect feedback signals

Business data and people intelligence cross-analyzed

Connect revenue, customer churn, strategy and goals to survey results. The ZEF tool shows the operational and human picture side by side — so you never make a decision based on only one of them.

Easily connect business data to the context of any survey
Enrich customer profiles with background information
Personalized action plans and future foresight analyses created based on business data and people intelligence.
Business data and people intelligence cross-analyzed

The right questions for the right people

ZEF automates feedback collection using various triggers and guides respondents through personalized survey paths where they only see questions relevant to them.

Target specific customer or employee groups
Trigger feedback based on behavior (churn risk, NPS drop, purchase event)
Schedule recurring feedback rounds by account, tier or region
Segment based on any CRM dimension
The right questions for the right people
STAGE 2 — PRESENT

Find out why the numbers are where they are

Most companies have feedback data. Few have the time or methods to connect it to business metrics and find the real root causes. ZEF does it automatically — across all data sources, with statistical reliability.

Connect every data stream

The cross-analysis engine runs correlations across all connected data streams simultaneously — finding relationships between what customers say, what employees say and your business metrics.

Connect customer complaints to revenue changes
Link employee sentiment to customer satisfaction scores
Correlate feedback themes with churn, LTV and product adoption
Connect every data stream

Stop reacting to symptoms

ZEF identifies root causes — not just symptoms. Chain effects are mapped and prioritized by frequency and business impact.

Automatic root cause identification — statistical + LLM reasoning
Chain effect mapping (onboarding friction → low NPS → enterprise churn)
Themes prioritized by frequency and business impact
Root cause found in minutes, not weeks of analysis work
Stop reacting to symptoms

See how you compare to your industry

The Market Intelligence layer brings external context — competitive benchmarks, industry trends and market signals — alongside the internal picture.

Competitive benchmarks: your NPS vs. industry median
External context sharpens interpretation of internal signals
Competitor moves relative to your own feedback themes
Market signals reveal whether your experience gap is growing or narrowing
See how you compare to your industry

Detect problems before they become churn

The ZEF platform alerts immediately when a VIP customer or key person shows negative signals — giving you the opportunity to act in time.

Identify silent signals early
Implement prioritized action recommendations to address the issue
Grow customer and employee satisfaction while reducing churn
Detect problems before they become churn
STAGE 3 — FUTURE

Action recommendations ready — estimated impact in advance

Most tools give you data. ZEF gives you concrete recommendations on what to do next — prioritized and tailored to your strategy. You get not just a list of problems but an estimate of what solving each one will produce.

Action plan – estimated return in advance

ZEF produces action recommendations ranked by impact and feasibility, with an estimate of the expected ROI attached before taking action.

Concrete next steps — not vague observations
Prioritized by business impact and feasibility
Estimated impact for each action calculated in advance
Tailored to your organization's real capabilities
Action plan – estimated return in advance

Management asks. ZEF answers.

Ask any question about your business in plain English. The Esko AI agent on the ZEF platform finds the answer in seconds from all collected data — business figures, customer feedback and market intelligence.

Questions in plain language — anyone can use it
"Why did customer churn grow last quarter?" → answered in seconds
Management asks. ZEF answers.

Insights delivered automatically

Role-specific reports are generated and distributed on your schedule without anyone building them manually. CEOs get revenue impact summaries, COOs get operational details, CS teams get account updates.

Automatically generate reports for every stakeholder role
Role-specific framing and depth per audience
Exportable in PDF, PowerPoint and email format
Insights delivered automatically

Prove the value with hard numbers

Track which recommendations were implemented, measure actual vs. predicted outcomes and feed the results back into the ZEF platform to improve accuracy over time.

Track which recommendations were implemented vs. skipped
Measure actual outcome vs. forecast for each action
Improved results — demonstrate value to management
Prove the value with hard numbers
Foresight Engine

Analysis engine technology: four levels, cumulative precision

Our analysis engine combines four levels of data. You can start anywhere — and each additional level sharpens the insights.
BI
Business Intelligence
What is happening
Operational data: revenue, customer churn, usage figures. The foundation of the analysis engine — factual numbers to which people intelligence is connected to explain why the numbers move.
PI
People Intelligence
Why — What people really think
The real perspectives of customers and employees. Surveys, AI interviews, open feedback — analyzed to find themes, root causes and sentiment signals. The level that explains where the numbers come from.
MI
Market Intelligence
Where the industry is heading
External context: competitive benchmarks, industry trends and market signals. The level that contextualizes your internal picture against the external world — and reveals whether the gap to competitors is growing or shrinking.
EW
Executive Wisdom
What to do next
Not just data — but your strategy, priorities and your organization's reality. The level that ensures recommendations are genuinely actionable. ZEF produces the analysis. Management decides how to respond to it.

Kumuloituva tarkkuus

Active layersIntelligence typePrecision level
Any single layer Descriptive — what is happening Baseline
Two layers Diagnostic — why it is happening Significantly more precise
Three layers Predictive — what will likely happen High
All four (BI + PI + MI + EW) Prescriptive foresight within strategic constraints Maximally actionable

Jokaisen lisätyn kerroksen myötä virheprosentti laskee ja suosituksista tulee personoidumpia ja toimivampia.
Yritys, joka aloittaa pelkällä PI-kerroksella, huomaa ennakointien tarkentuvan huomattavasti, kun BI- ja MI-kerrokset yhdistetään — tällöin saatte ihmisymmärryksen kytkettyä liiketoimintalukuihin ja markkinaan, jolloin todellinen johtotason viisaus astuu esiin.

More than a survey tool

People intelligence that goes beyond the limits of feedback

ZEF is built for customer experience and employee experience use. But the same platform — AI interviews, cross-analysis, proactive insights — also applies to use cases that most survey tools were not designed for.
🚀

Lead generation

Automatically ask promoters (NPS 9–10) whether they would refer others. Collect warm leads directly from your feedback flow — in the same conversation where they said they were satisfied.

How it works
Promoter identified from feedback
Referral request delivered automatically
Qualified lead collected with context
Routed to sales for same-day follow-up

Lumon: €130,000 in new deals, month 1 · 14x ROI · payback period under one week

Reputation management

Automatically direct satisfied customers to leave Google reviews. Build your online reputation from the inside — from customers most likely to leave an honest, positive review.

How it works
Satisfied customer identified
Review request delivered at moment of peak satisfaction
Customer directed to Google review page
Number of reviews and rating tracked automatically

Doorway: 100+ reviews in 6 months · 2.3→4.2 stars · bankruptcy avoided · 125x ROI

👥

Recruitment screening

Use AI interviews to screen candidates. The same AI interviewer that reveals root causes in customer feedback applies to structured candidate evaluation in recruitment.

How it works
Candidate invited to AI interview
Adaptive screening with follow-up questions
Themes and signals extracted automatically
Recruitment team receives structured summary

Shortens time to interview and improves candidate quality before the first human touch

INTEGRATIONS

Works seamlessly with your existing systems

ZEF delivers people intelligence where you already work — connected to CRM, BI, communication and support systems. We can also build new integrations according to your needs.
CRM & Sales
Salesforce
HubSpot
Pipedrive
MS Dynamics
BI & Analytics
CSV export
REST API
Communication
Slack
Email
Customer Service
Moontalk Mobile
HR
Sympa
Hailey
Other
SFTP
Maestro
Oracle Hospitality
Talosofta

↗ = On roadmap — Q2/Q3 2026

SECURITY & PRIVACY

Enterprise-grade security — built in, not bolted on

All data remains within the EU. The AI agent Esko does not train itself on data from users or survey respondents — using ZEF is completely safe.
🔒 Security
AES-256 encryption at rest
TLS 1.3 encryption in transit
All data remains within the EU
Privacy by design
🛡️ Privacy & data protection
GDPR compliant
AI does not train on user data
Anonymization options
Right to data deletion
📜 Certifications
SOC 2 Type II — Q2 2026
ISO 27001 — Q3 2026
SSO / SAML
⚡ Reliability
99.9% uptime SLA
Automated backups
Disaster recovery
24/7 monitoring

ZEF-Tool

Example surveys and reports

Explore ready-made survey templates and their reports. Select an example from the list to view the survey and report side by side.

LICENSES

Licenses for every need

Three tiers. No hidden costs. All packages include a dedicated account manager and 6 months of full onboarding support. Pricing is agreed in the demo and sized according to your company's scale and goals.
Growth
Genius
For companies starting to measure CX and EX and wanting immediate reputation, revenue and retention results.
Includes
AI features (survey process & respondent interviews)
Patented features: Intelligent Zoom (ZEF method) and respondent group comparison
Ready-made integrations
Dedicated account manager
Unlimited users and surveys
Enterprise
Einstein
For companies that want a strategic people intelligence partner integrated into leadership processes throughout the organization.
Fully customized solution, plus:
Dedicated account manager
Custom integrations
Unlimited custom training sessions
Unlimited sparring sessions to support usage
SOC 2 & ISO 27001
TAKE THE NEXT STEP

Ready to see how ZEF could help your organization specifically?

Book a 30-minute expert meeting.
We'll show how ZEF works in practice — tailored to your industry and starting situation.
COMMON QUESTIONS

Answers before we meet

A quick summary of the most common commercial questions.

Why aren't prices listed?

Every company's profile is different — size, CRM maturity, customer base, primary goals. Licensing is sized in the demo so we can match the right license to your situation and give a realistic ROI estimate alongside the price.

🧪

Is a free trial available?

We don't offer a self-service free trial. Every engagement starts with a demo where we show exactly what ZEF delivers for your company — and what the ROI looks like before any commitment. That 30-minute conversation is more valuable than a product trial you'd have to figure out on your own.

⏱️

How long does it take to see results?

Reputation and Revenue use cases (lead generation, Google reviews) typically produce visible results within the first 30 days. Retention and Foresight use cases compound over time — most customers see measurable churn reduction within 60–90 days.

🤝

Is a Customer Success Manager included in the license?

Yes — a dedicated Customer Success Manager is included in every license. People intelligence is most effective when someone is actively responsible for taking insights and action plans to your team in practice — not just providing access to the platform.

🤝

Is a partner or reseller license available?

Yes. ZEF's Partner Program gives consulting firms and agencies a single license that covers all client organizations they create and manage from the ZEF console.

🔗

Which integrations are included in each license?

All published integrations, such as CRM integrations (Salesforce, HubSpot, Pipedrive), are available in all licenses. Full API access is also included in all licenses. Custom integrations are available in Einstein licenses, but we can also implement integrations for other licenses (Genius and Master) at an additional cost.